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Research Output Discussion Group

A few of us from Scottish Universities got together informally yesterday to discuss research output management and I thought others might be interested in sharing what was discussed.

Anna Clements from St. Andrews gave an update and demo of their research information system.

Matt Barr, Andrew McHugh, and myself gave an update on the Engage project http://researchclusters.wordpress.com/   James Toon mentioned some useful topic work at Edinburgh that we can link in with.

Anna and myself gave overviews of the following projects:

IRIOS2 https://irios2.wordpress.com/ 

CERIF in Action http://cerifinaction.wordpress.com/

CERIF For Data http://cerif4datasets.wordpress.com/

Discussion points included:

  • Unfunded projects – some HEI’s add these to their systems, other don’t.   How to encourage submission of these activities if there is not a funding incentive.
  • Monitoring application success rates done to varying degrees with various approaches.
  • Anna used Community of Science activities as basis  for categorising activities and will be doing further work on defining activities in future.  
  • The Engage project has been using the RCUK classifications as a basis for mapping research activity.
  • Keywords on outputs are not generally regarded as successful with greater confidence in data mining from project and output titles and content.
  • Levels of data verification vary and most felt that although this can be resource intensive more should be done to improve the quality of data whether through further automation, staff training, or other means.  One method that has been in use at the University of Glasgow for many years is automatic emails.  http://www.gla.ac.uk/services/researchandenterprise/forstaff/researchsystemandprocesses/researchsystem/automaticemails/
  • Some core systems record research activity from students and some do not.  
  • We spoke about the potential for confidential information such as HR information or IP to be exposed via narrative fields in the RCUK Outcomes System.  We are confident that our colleagues at RCUK will ensure that data is secure and nothing inappropriate is made public but nevertheless felt we needed to manage this locally through training, communication and data checking to minimise the possibility of inappropriate comments being transferred to third parties.  We discussed how the University of Glasgow defaults publicity to ‘Yes’ for certain award types.   More details are available at: http://www.gla.ac.uk/services/researchandenterprise/forstaff/researchsystemandprocesses/postawardadvice/publicityflagonpaf/#d.en.105179 
  • Definitions and terminology vary widely across the stakeholders and we look forward to the outcome of various projects that are working on proposals for standardisation.  There is a useful presentation on the benchmarking project ‘Snowball’ at: http://www.ucisa.ac.uk/en/groups/cisg/Events/2011/cisg2011/~/media/groups/cisg/events/2011/CISG/CISG2011_06_Lisa_Colledge.ashx
  • We discussed the different definitions and requirements of recording events and agreed this area needed further clarification. 
  • The Consortia Advancing Standards in Research Administration Information  http://casrai.org/http://casrai.org/ may be of interest.  Some people have already had a demo and we plan to organise a discussion and demo for others.

We thought it was very useful and we may meet up again in the Spring.  Any comments welcome.

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  1. November 23, 2011 at 10:04 am
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